Project Administration Officer
Position summary
The Project Administration Officer provides high-quality administrative, coordination and support to the Enterprise Project Management Office (EPMO). The role is central to the smooth running of the EPMO by ensuring governance processes are applied, reporting is accurate and timely, and project administration is well structured. This position requires a professional who is confident working with a broad range of stakeholders, highly organised, and skilled in the use of Smartsheets to support project planning, reporting and workflow management.
Duties & responsibilities
1.Provide administrative and coordination support to the EPMO leadership team and broader management group.
2. Manage project governance activities including scheduling, documentation, meeting preparation, and follow-up of actions.
3. Maintain and update Smartsheets dashboards, trackers, and workflows to support project planning, monitoring, and reporting.
4. Assist in the preparation of project and portfolio reports, presentations, and stakeholder updates.
5. Support the consistent application of governance frameworks and standards across the project portfolio.
6. Coordinate competing priorities and deadlines, ensuring tasks are delivered on time and to a high standard.
7. Act as the first point of contact for EPMO administrative matters, engaging professionally with stakeholders.
8. Contribute to process improvement initiatives that enhance the efficiency of EPMO operations.
About you
Essential:
- Experience in project administration or coordination.
- Proficiency in Smartsheets (dashboards, reporting, workflows).
- Strong organisational skills and ability to manage competing priorities.
- Effective communication and stakeholder engagement skills.
- Ability to prepare clear reports, presentations, and documentation.
- Relevant tertiary qualifications in business administration, project management, or related field.
Desirable:
- Experience supporting an EPMO or large project environment.
- Knowledge of project governance processes.
- Familiarity with other project tools (e.g., MS Project, Power BI, JIRA).